Property Coordinator

Physical Management Duties: daily oversight to ensure the property is always in pristine condition.  

1. Property Inspections:
   1. Spot check Building Engineer’s life safety and vacant space inspections
   2. Daily M-F site visits to spot-check cleanliness, landscaping, trash, glass, etc.
   3. Monthly janitorial inspection and walk-through with janitorial supervisor
   4. Monthly full property detailed building inspection
   5. Weekly lighting inspection – common areas, storefronts, signage, and parking lots (assistance from engineers and security)
2. Review Work Order Reports daily
   1. Follow up with Building Engineers to push them through and help prioritize
   2. Identify trends in the Work Orders
   3. Elevate Work Orders issues to Property Manager
3. Coordinate and Oversight of third-party vendor oversight
4. Perform fire drills as required
5. Support Building Engineers as necessary to coordinate vendors for immediate service for minor repairs (plumbing, roof, etc.)
6. Perform move-out walk-through with tenant when they are vacating the property; prepare appropriate move-out form for tenant’s signature

Administrative Duties: 

1. Order tenant signage for new and existing tenants
2. Prepare estoppels, standard forms of agreement, and service contracts
3. Respond to tenant calls
4. File incident reports with the insurance carrier for any accidents or incidents at the property
5. Update building policies and procedures as needed
6. Collect tenant insurance certificates and HVAC policies (if applicable)
7. Maintain Billable Repair Schedule
8. Prepare and update tenants handbook
9. Fobs/Parking Stickers
   1. Code and deliver FOBs to tenants
   2. Input employee parking details and provide sticker
   3. Annual audit and confirmation of FOBs/parking stickers with tenants

Tenant Relation Duties:

1. Meet all tenants and develop positive rapport
2. Perform “drop-in” visits when inspecting the property
3. Respond to tenant requests and concerns in a timely and professional manner
4. Monitor tenant improvements for new tenants, perform walk-through with tenant at completion of improvements prior to turnover of space
5. Perform move-out walk-through with tenant when they are vacating the property; prepare appropriate move-out form for tenant’s signature
6. Notify tenants of upcoming work or inspections in the building

Marketing/Event Coordination: 

1. Orchestrate monthly tenant event 
2. Coordinate and attend special projects and events.