Administrative and Marketing Assistant

Administrative Support: 

• Manage office operations including answering phones, scheduling meetings, maintaining  office supplies, and coordinating with vendors. 
• Prepare and distribute internal and external documents such as letters, reports, proposals,  and presentations. 
• Support real estate advisors by organizing and managing property documents, contracts,  and lease agreements. 
• Maintain and update the CRM system, ensuring accurate and timely input of client  information and transaction records. 
• Assist with property listings by gathering, verifying, and uploading data onto multiple listing  platforms. 
• Coordinate logistics for meetings, events, and client tours, including scheduling and  material preparation. 
• Perform general office duties such as filing, mail distribution, and data entry. Marketing Support: 
• Assist in the creation, design, and distribution of marketing materials such as brochures,  flyers, email campaigns, social media content, and property listings. 
• Maintain and update company website with relevant content, including new property  listings and market news. 
• Coordinate and manage email marketing campaigns to promote properties and firm’s services.
• Work with the team to organize and execute marketing events, open houses, and  networking functions. 
• Conduct market research and analysis to support property marketing strategies and keep  the team informed of market trends. 
• Assist in developing proposals and presentations for client meetings and pitches. • Support SEO efforts and digital marketing strategies to enhance the firm’s online presence. Qualifications: 
• Associate's or Bachelor’s degree in marketing, business administration, or a related field. • 1-2 years of administrative and/or marketing experience 
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 
• Experience with CRM systems and marketing tools (e.g., Mailchimp, Canva, Adobe Creative  Suite) is a plus. 
• Excellent verbal and written communication skills. 
• Ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously. • High attention to detail and accuracy in all tasks. 
• Strong organizational and time management skills. 

Key Attributes: 

• Self-motivated with a strong work ethic and a positive attitude. 
• Team player with the ability to work independently when necessary. 
• Adaptable to changing priorities and able to work in a fast-paced environment. What We Offer: 
• Competitive salary and benefits package. 
• Opportunities for professional development and growth. 
• A collaborative and dynamic work environment in the commercial real estate sector.